ACARA Jobs
Administration assistant
Apply- ID: 558387
- Posted: 3/19/2026
- Location: Norwood, OH
- Category: Admin - Administrative
- Job Type: Temporary
- Duration: 9 - 12 Months
Description
Pay Rate: $20-$28/hr. DOE
Acara Solutions in Norwood, OH is seeking an Administrative Assistant. Our client is a Global Leader in providing electric motors and large drive systems for more than 150 years and covering 49 countries!
Job Description:
Seeking a highly organized and detail‑oriented Administrative Assistant to support both the Norwood Motor Factory and the U.S. Sales Force. This role is responsible for managing day‑to‑day office operations, providing comprehensive administrative support, and ensuring efficient organizational processes across both teams.
Responsibilities:
- Serve as the primary administrative support for the Norwood Factory and the U.S. Sales Force.
- Provide general administrative assistance, including filing, data entry, calendar management, travel coordination, visitor reception, and front‑office telephone support.
- Manage the full on-boarding and off-boarding process for new hires and departing employees.
- Collect and distribute mail and oversee the ordering and maintenance of office supplies.
- Prepare professional communications such as memos, emails, invoices, and reports.
- Assist with planning and coordinating events, including trade shows, customer visits, and factory training sessions.
- Support and manage logistics work-streams for scheduled sales events.
- Process expense reports and coordinate travel arrangements
- Perform data entry and analysis; develop recommendations for process improvements and implement approved changes in accordance with company policies and procedures.
- Monitor and track fleet maintenance activities through the Wheels program.
- Utilize organizational resources responsibly and manage expenses in alignment with established budgetary guidelines.
- Interact and collaborate professionally with all members of the organization, as well as with external suppliers and clients/customers.
- Manage basic HR‑related responsibilities, including preparing welcome packages for new employees, administering on-boarding documentation, and completing I‑9 employment verification.
- Serve as a backup Document Administrator as needed to ensure continuity of office operations.
- Participate in special projects as assigned and as reasonably required by the responsibilities of the role.
Here's what you'll get:
Pay: $20-$28/hr. DOE
Hours: 32 hours/week. 1st shift. 8am-5pm, 4 days/week.
Length: Contract - long-term
Sounds like a good fit?
APPLY TODAY - Email resume to: kruzickia@acarasolutions.com
About Acara Solutions
Acara is a premier recruiting and workforce solutions provider-we help companies compete for talent. With a legacy of experience in various industries worldwide, we partner with clients, listen to their needs, and customize visionary talent solutions that drive desired business outcomes. We leverage decades of experience to deliver contingent staffing, direct placement, executive search, and workforce services worldwide.
Job Requirements
Required Skills / Qualifications:
- High school diploma or state-recognized GED required
- Must have at least 2 recent years intermediate Microsoft Office (Outlook, Word, Excel, Power Point, etc.)
Preferred Skills / Qualifications:
- Good verbal and written communication skills in English
- Excellent organizational and interpersonal skills
- Experience with SAP (not required)
- Associate degree preferred
After you apply, you may receive a call or message from our AI Talent Scout about this role or other opportunities that match your skills and preferences. AI agent role is to help speed up your hiring process by answering questions, confirming basic information, and identifying whether there's a mutual fit.
The call or chat may be recorded so that our recruiting team can review it - they make all final hiring decisions, while AI agent simply helps move you forward faster. The best part? They are available 24/7, so you can connect whenever it's convenient for you.
Aleron companies (Acara Solutions, Aleron Shared Resources, Broadleaf Results, Lume Strategies, TalentRise, Viaduct) are an Equal Opportunity Employer. Race/Color/Gender/Religion/National Origin/Disability/Veteran.
Applicants for this position must be legally authorized to work in the United States. This position does not meet the employment requirements for individuals with F-1 OPT STEM work authorization status.