ACARA Jobs

Acara Solutions is looking for an experienced, highly organized, and initiative-taking Executive Assistant (EA) on a contract basis to provide direct administrative and operational support to mid-level executive leadership within AMG and ISG Operations. This role partners closely with the leadership team, serving as a trusted liaison across two divisions and the broader organization. This is a 3 month contract.

The Executive Assistant will manage complex administrative responsibilities, exercise a high degree of discretion, and support operational priorities through effective coordination, communication, and execution.

Key Duties and Responsibilities

· Provide high-level administrative support to the AMG and ISG leadership team, including the Group President.

· Act as a central point of contact between executive leadership and internal/external stakeholders.

· Manage complex calendars, scheduling executive meetings, interviews, site visits, and cross-functional engagements.

· Coordinate logistics for leadership meetings, team events, offsites, town halls, and virtual sessions.

· Prepare, edit, and distribute executive communications, including emails, memos, presentations, and meeting materials.

· Support preparation of recurring operational reports and assist with data collation for weekly and monthly leadership reviews.

· Handle travel arrangements (domestic and international) and submit/reconcile executive expense reports.

· Support new leader and colleague onboarding, including system access coordination and site orientation.

· Manage office operations as needed, including ordering supplies, invoice reconciliation, vendor coordination, shipping, and laboratory sample support.

· Maintain a high level of confidentiality while handling sensitive information and executive matters.

· Create and maintain spreadsheets, trackers, databases, and documentation to support operational and business needs.

· Provide professional support to visitors, candidates, and external partners.

· Identify opportunities to streamline administrative processes and improve operational efficiency.

· Provide back-up receptionist coverage and support adjacent administrative functions as needed.

· Complete special projects and ad-hoc assignments as requested by leadership.