Sales Administrator

  • ID: 540808
  • Posted: 6/26/2024
  • Location: Williamsville, NY
  • Category: Pro - Professional
  • Job Type: Direct Placement
  • Duration: Direct Placement


Job Summary: The Sales Administrator is a critical support role within the sales team, focusing on operational tasks to ensure smooth and efficient sales processes. This role involves reviewing various legal documents and financial statements, as well as coordinating all client documentation. The ideal candidate is detail-oriented, highly organized, and possesses a strong understanding of legal and financial documentation.

Key Responsibilities:
  1. Document Review and Management:
    • Review and manage a variety of legal documents, including contracts, agreements, and NDAs.
    • Examine financial statements and other financial documents to ensure accuracy and compliance.
    • Maintain a comprehensive filing system for all client documents.
  2. Operational Support:
    • Assist in the preparation and coordination of sales presentations and proposals.
    • Manage the documentation process for new client onboarding and existing client renewals.
    • Ensure all client-related documents are up-to-date and compliant with company policies and regulatory requirements.
  3. Coordination and Communication:
    • Act as a liaison between the sales team, clients, and other departments to facilitate communication and information flow.
    • Coordinate with legal and finance teams to address any issues or discrepancies in client documents.
    • Schedule and organize meetings, ensuring all necessary documents are prepared and distributed in advance.
  4. Administrative Tasks:
    • Handle administrative duties such as data entry, report generation, and maintaining databases.
    • Monitor and track sales team performance metrics and prepare regular reports for management.
    • Provide general administrative support to the sales team as needed.
Job Requirements

Required Skills / Qualifications:
  • Associates Degree 
  • 2 years of experience in a sales support or administrative role

Preferred Skills / Qualifications:

  • Bachelor's degree in Business Administration, Finance, Legal Studies, or a related field
  • Familiarity with document management systems and legal compliance software.
  • Strong understanding of legal and financial documents and terminology.
  • Excellent organizational skills with a keen eye for detail.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with CRM systems.
  • Strong communication and interpersonal skills.

Aleron companies (Acara Solutions, Aleron Shared Resources, Broadleaf Results, Lume Strategies, TalentRise, Viaduct) are Equal Employment Opportunity and Affirmative Action Employers. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender identity, sexual orientation, national origin, genetic information, sex, age, disability, veteran status, or any other legally protected basis. The Aleron companies welcome and encourage applications from diverse candidates, including people with disabilities. Accommodations are available upon request for applicants taking part in all aspects of the selection process.

Applicants for this position must be legally authorized to work in the United States. This position does not meet the employment requirements for individuals with F-1 OPT STEM work authorization status.

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