Sales Order Administrator

  • ID: 541029
  • Posted: 7/5/2024
  • Location: Orlando, FL
  • Category: Admin - Administrative
  • Job Type: Temp to Direct
  • Duration: Contract to Di


Are you a Sales Order Administrator who is looking to join one of the top companies within the Aerospace and Defense Industry?

Are you looking to further your career and grow?

Do you have experience in Direct Customer Service?

If you answered yes to those three questions, then apply today!

Acara Solutions is seeking highly qualified candidates to work Onsite with our client in Orlando, FL. Interested?

Here's what you'd do: 

  • Work with sales admin – supporting person who creates PO, making sure parts are in stock
  • Making sure in compliance and preparing orders to ship international costs and invoices manually due to SAP migration
  • Orlando houses all parts and ships to various locations, some international
  • The Sales Order Administrator is responsible for providing product/service information and resolving any emerging problems that our customer accounts might face with accuracy and efficiency. 
  • Acts as a point of contact between assigned customers and clients regarding spares management activity.
  • Commits to customer orders and requirements for material based on customer contracts and department guidelines.
  • Runs MRP and generates replenishment orders.
  • Monitors inventory utilizing client and Customer inventory tracking systems.
  • Escalates to Material Planners and Buyers when inventory cannot be replenished per plan and when a spike in demand is identified.
  • Collaborates with any required internal areas as needed to ensure on-time delivery and support customer satisfaction and service level metrics.
  • Coordinate with purchasing to expedite AOG/Critical customer orders.
  • Work with the customer and QA to obtain C of C authorization approval when the client does not have a PMA (Parts Manufacturing Authority) for a part.
  • Acts as Company Customer liaison in areas requiring customer communications, including order administration and invoice management.
  • Properly identifies loan and exchange core returns and ensures the return of client-owned equipment back to the appropriate inventory locations.
  • Ensures the customer master database is updated regarding changes to customer contact, invoicing, and shipping information.
  • Compiles reports such as (but not limited to): Consumption, Forecast, Critical Shortage (from Customer)
  • Issues credit/debit memos in coordination with direction from Finance.
  • When circumstances support, request authorization from Finance to ship if a customer is blocked due to late payments or financial risk.
  • Identify and assess customers' needs to achieve satisfaction
  • Provide feedback to the customer promptly regarding changes resulting in a delay of product delivery or increased cost estimate where applicable.
  • Participates in daily meetings and customer conference calls and provides reporting as appropriate
  • Generates Sales Orders, Push Orders, and Stock Transport Orders
  • Conducts self in a way to ensure excellent customer service
  • AOG Support: This position may be needed to support AOG (Aircraft on Ground) material needs, including warehouse operations (Picking, Pulling, Packing, Shipping), inter- and intra-company communications, courier, and expedited services.
  • Off-hours support as needed by the business to support customers
  • Other duties as assigned by the team leader

Here's what you'll get: 

  • Pay rate: $22.00/hour.
  • Hours: 40 hours/week 
  • Length: Temp to Direct 

Sound like a good fit? 


About Acara Solutions

Acara is a premier provider of recruiting and workforce solutions, and we help companies compete for talent. With a legacy of needs in various industries worldwide, we partner with clients, listen to them, and customize visionary talent solutions that drive desired business outcomes. We leverage decades of experience to deliver contingent staffing, direct placement, executive search, and workforce services worldwide.

Job Requirements

Required Skills / Qualifications:
  • High School Diploma or GED
  • Minimum of 2 years experience in Direct Customer Service
  • Minimum of 2 years experience in Electronics
  • Minimum of 2 years experience in Sales
  • Minimum of 2 years experience in Materials warehousing using an ERP system
  • Minimum of 2 years experience in SAP
  • Minimum of 2 years experience in Outlook, Word and Excel (including Pivot Tables, Conditional Formatting, Formulas and Basic Charts)

Preferred Skills / Qualifications:
  • Associates Degree
  • Aviation background 
  • Works independently but seeks additional support and guidance as needed to complete tasks listed above
  • Basic knowledge results in a meaningful level of Impact and contribution through independent and collaborative execution
  • Ability to read and interpret contracts
  • Ability to work effectively in a fast-paced, high-stress environment
  • Ability to effectively communicate both orally (in person and over the phone) and in written
  • Good keyboard skills – both speed and accuracy for data entry
  • Self-starter
  • Task, goal, and customer-oriented
  • Attention to detail
  • Process oriented
  • Communication; verbal and written
  • Work under pressure = manual process
  • Sales – selling materials
  • Team player; logistics, planning finance team, internal and external clients

Additional Information:

  • Upon offer of employment, the individual will be subject to a background check and a drug screen. 
  • In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire.

Aleron companies (Acara Solutions, Aleron Shared Resources, Broadleaf Results, Lume Strategies, TalentRise, Viaduct) are Equal Employment Opportunity and Affirmative Action Employers. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender identity, sexual orientation, national origin, genetic information, sex, age, disability, veteran status, or any other legally protected basis. The Aleron companies welcome and encourage applications from diverse candidates, including people with disabilities. Accommodations are available upon request for applicants taking part in all aspects of the selection process.

Applicants for this position must be legally authorized to work in the United States. This position does not meet the employment requirements for individuals with F-1 OPT STEM work authorization status.

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